Terms of Service

Introduction


Welcome to the European Coworking Assembly (“ECA”, “we”, “us” or “our” as the context
dictates). We are happy to offer our collectively developed projects intended to support the
development of coworking and the future of work (the “Services”) as available through our
Website. The terms and conditions set out below (these “Terms of Use”) in combination with our
privacy policy which is incorporated by reference and available at our Website (as defined
below) (these Terms of Use together with our privacy policy, our “Terms”), governs Subscribers’
use of our Services.
Please read our Terms carefully since they are legally binding and have sections that contain
important information about the use, rights, liability, and your obligations and matters related to
disputes, including the exclusive use of arbitration to resolve disputes. All defined terms, unless
otherwise set out in the body, are provided at the end of these Terms of Use.
By using our Services, you expressly acknowledge that you have read these Terms of Use and
agree to all terms and conditions herein. If you do not or cannot agree to our Terms, please do
not open an Account to use our Services. If you set up an Account or use our Services, you
shall be deemed to have consented and agreed with our Terms. For any clarification, please
contact us at https://coworkingassembly.eu/contact-2/

Understanding Our Role

We are only responsible for providing the Services as defined below on each separate project
page. Other than explicitly listed on the relevant pages, we do not provide any other
assurances, so please see the “Disclaimers” clause below. We do not ever provide any
hardware in respect of your use of Services.
If you are a Subscribing user, then as set out in these Terms of Use, you must ensure that all
Users conduct themselves in accordance with the terms and conditions below. You, the
Subscriber, are responsible for your Users’ actions, and for purposes of interpretation, any
reference to “you” generally means you, the Subscribing user, and any of your Users or any
representatives for whom you are liable.
Users who are utilizing our Services on behalf of a Subscribing organization contrary to these
Terms of Use, may cause the Subscriber to be in breach of these Terms of Use which could
result in termination of applicable Subscription or Service. If you have any doubts about the
utilization of our Services or your organization’s expectations in respect of your performance,
please contact us and we will be happy to clarify.


Service Offering

Right to Use
Subject to Subscriber’s compliance with these Terms of Use and payment of the amounts owed
by Subscriber for use of our Services (see “Fees and Payment”), we grant Subscribers a
non-sublicensable, non-transferable, nonexclusive, limited and revocable right to access and
use our Services through its Users only for the purposes described by the European Coworking
Assembly. The European Coworking Assembly and its members reserve all other rights in our
Services, which are protected by trade secrets, copyright, and other intellectual property laws.


Registration and Account Set-up
For some of the Services, you may need to create an Account with the respective Project. If an
Account is created, you are responsible for managing the Account. You should also inform the
Project Leader promptly of any changes to the information provided in the process of Account
set-up in order to ensure we can avoid the hassles and problems that can arise with incorrect
contact and other information. The European Coworking Assembly will not be held liable for
any issues, including potential termination of your Subscription, which may arise because of
improper Account information.


Credentials Management and Incidents
You shall: (1) keep any Credentials strictly confidential and secure; and (2) inform us
immediately if the confidentiality of any part of your Credentials have been compromised (e.g.
you or someone you authorized has shared your Credentials with a third party or you believe
there is a credible chance of the security of your Account being compromised).


Suspicious Activity
We retain the right, but do not have the obligation, to take any reasonable action if we suspect
any unauthorized access to your Account or note that there is suspicious activity in relation to
your use of the Services. You agree to assist in executing such actions, which may involve your
resetting of passwords or taking other measures as may be requested by us.
Please be on guard for suspicious communication. If any emails or other prompts you receive
which bear our logo or our name are unexpected, look suspicious or have links that you do not
expect, please do not open or click through – instead, email the project leader and let us know of
any such experience.


Cancellation by Subscriber
Subscribers may decide at any time to cancel their Services, subject to any contract with the
respective Project.


Cancellation by the European Coworking Assembly
We reserve the right to suspend, and if deemed appropriate, cancel your right to utilize our
Services. If we suspend or cancel your Account, you may request access to your data within 30
days of your Account cancellation/suspension and we will provide such data during this period
on a commercially reasonable basis in a form and format of our choosing.


Fees and Payment

Fees Payable by Subscriber
Subscribers will be charged the fees as set out on the contract or project page for the applicable
Services purchased.


Refunds
We do not provide prorated refunds. If you cancel your Subscription during the Subscription
period, you will not receive a refund of any payments that have already been made to us. If we
terminate or suspend your Services in connection with your violation of these Terms of Use, we
shall do so without any liability to you or any third-party payor.

Fee Changes
We may in the future implement a new fee, or modify an existing fee, for certain current or future
services offered. If we revise our fees, we shall notify you by posting the revisions on the
Website or by sending an email at the email address we have in our records.

Currency
All fees and transactions shall be in the currency specified on the project page; if none is
specified then in euro.

Representations, Warranties and Covenants


You acknowledge and agree that: (1) you are 18 years old or older; (2) you have the authority to
bind yourself, or such other party which you may be representing, to our Terms; and (3) your
use of our Services shall (A) be solely for purposes that are permitted by these Terms of Use,
(B) not infringe or misappropriate the Intellectual Property Rights of any third party, and (C)
comply with all Laws.

Restricted Actions
You covenant that you shall not:
(i) misrepresent your identity (e.g. represent to anyone in relation to the European Coworking
Assembly that you are someone else or you are affiliated with someone that you are not);
(ii) share Account log-in details with any person other than those expressly authorized by the
Project;
(iii) make use of our Services to do anything other than to carry out activities which are normally
related to activities conducted using our Services;
(iv) reverse engineer, de-compile, disassemble or otherwise attempt to discover the source code
or underlying ideas or algorithms in any part of our Services;
(v) rent, lease, sell, resell, assign, timeshare, offer in a service bureau, or otherwise make any
part of our Services available to any third party;
(vi) damage, disable, overburden or impair our servers or network, or interfere with any other
party’s use and enjoyment of our Services;
(vii) willfully tamper with the security of our Services, including attempting to probe, scan or test
the vulnerability of the Solution or to breach its security or authentication measures;
(viii) access our Services in order to build a commercially available product or service which
competes with our Services;
(ix) copy any features, functions, integrations, interfaces or graphics which are part of our
Services;
(x) violate any Laws;
(xi) make any statement on any topic associated with us, particularly regarding our Services,
which could reasonably be considered false or misleading;
(xii) share any sensitive data with us which, in the normal course of events, would demand
special Handling and introduce a security burden on us that is not agreed upon by us in writing
in advance of receipt of such data;
(xiii) transmit any information, through our Services or in any other manner, which may: (1) be
unlawful, threatening, abusive, libelous, defamatory, harassing, fraudulent, obscene, vulgar,
indecent, inflammatory, sexually explicit, pornographic or profane; (2) be in violation of a third
party’s Intellectual Property Rights or is subject to a third party’s Intellectual Property Rights; (3)
reasonably be considered “spam” (including machine or randomly-generated, constitutes
unauthorized or unsolicited advertising, chain letters, any other form of unauthorized solicitation
or any form of lottery or gambling); (5) contain or install any viruses, worms, malware, Trojan
horses or other content that is designed or intended to disrupt, damage or limit the function of
any software, hardware or telecommunications equipment or to damage or obtain unauthorized
access to any data or other information of any third party; or (6) violate the privacy of any third
party; or
(xiv) attempt to gain unauthorized access to our Services or our computer systems or networks
through hacking, password mining or any other means.
We reserve the right to investigate and prosecute, to the fullest extent of the law, any violation of
the subsections (i) to (xiv) above.


Proprietary Rights


Ownership and Reservation of Rights
The European Coworking Assembly and its members own all Intellectual Property Rights in our
Services and you shall not obtain any ownership interest in our Services as a result of your
access or use of the Services.


Right to Handle Your Data
You hereby grant the European Coworking Assembly a non-exclusive, sublicensable,
royalty-free and transferable right to Handle your data to (1) provide you the Services, and (2)
generate Aggregated Information.
(i) You agree that all such data may be, without further required consent by you, Handled by a
third-party for either (1) purposes which serve our business purposes, including transaction
processing and data monitoring or storage, or (2) for regulatory or other reasons which are
imposed on us in any jurisdiction in which we may otherwise decide to store or process such
data.
(ii) Aggregated Information. We’ll own all Aggregated Information for any purpose we see fit,
including but not limited to publication of, and creation of derivative works from the Aggregated
Information, provided that such usage shall never reveal to a third party any confidential
information or the identity of a Subscriber, including any related Personally Identifiable
Information.


Input Licence
We shall have a royalty-free, worldwide, transferrable, sub-licensable, irrevocable, perpetual
licence to use or incorporate into Services or Website any User Input. You shall have no
obligation to provide User Input. Although the European Coworking Assembly does not seek to
monitor or control the submission of User Input, we reserve the right to delete, move and edit
any User Input submitted where, in our sole and absolute discretion, it is considered prudent or
necessary to do so. User Input is the sole responsibility of the person or entity that provided the
User Input. You shall be solely responsible for your User Content and any consequences that
may arise from posting, providing or publishing it on the Website.


Monitoring of User Activity and Privacy
We may, solely at our discretion or at the request of a governmental authority, monitor, record or
otherwise process all User interactions with our Website. Further information is available in our


Privacy Policy.

Corrective Action and Notice
If you as a Subscriber become aware of any actual or threatened activity by a User which is
prohibited by “Restricted Actions”, you shall immediately (a) take all reasonable and lawful
measures within your control that are necessary to stop the activity or threatened activity and to
mitigate its effects (including, where applicable, by discontinuing and preventing any
unauthorized access to our Services), (b) notify the European Coworking Assembly of any such
actual or threatened activity, and (c) if you are User on behalf of a Subscriber, inform the
Subscriber of any such actual or threatened activity.


Permission for Communication
We use email and other electronic means to stay in touch with all Users. You agree that when
you provide us your e-mail address or personally identifying information (e.g. name, address)
during or prior to access of our Services or use of any other service or tool provided through or
on the Website, you: (1) consent to receive communications from us, our affiliates, and the
applicable Third Party Provider in electronic formats, including via the email address you have
submitted or other agreed-upon contact methods; (2) can opt-out from receiving communication
from any such party at any time by completing the formalities on the Website, but we do not take
on any liability for any communication of another party to you, particularly if you have provided
your contact information to them independently rather than using the communication functions
of the Website; and (3) agree that our Terms, agreements, notices, disclosures and other
communications that we provide you electronically satisfy any legal requirement that such
communications would satisfy if they were in writing and physically presented to you.


Disclaimers


IN ADDITION TO ANY OTHER DISCLAIMERS SET OUT IN OUR TERMS, OUR SERVICES,
INCLUDING ALL CONTENT AND FUNCTIONS, ARE PROVIDED “AS IS” WITHOUT ANY
REPRESENTATIONS OR WARRANTIES OF ANY KIND MADE BY US WE EXPRESSLY
DISCLAIM ANY EXPRESS OR IMPLIED WARRANTIES, INCLUDING, WITHOUT LIMITATION,
MERCHANTABILITY, FITNESS FOR A PARTICULAR PURPOSE, NON-INFRINGEMENT,
RELIABILITY OR ACCURACY, OR INTEGRATION WITH ANY SYSTEM.
WE DO NOT CERTIFY ANY CONTENT, INCLUDING PRODUCTS, PROCEDURES,
OPINIONS, OR OTHER INFORMATION THAT MAY APPEAR OR BE REFERENCED IN THE
CONTENT. RELIANCE ON ANY CONTENT AND ANY OTHER INFORMATION, HOWEVER
PRESENTED, OBTAINED THROUGH OUR SERVICES, IS SOLELY AT YOUR OWN RISK.
ALTHOUGH OUR SERVICES MAY PROVIDE ACCESS TO THIRD PARTY PROVIDERS, WE
ASSUME NO OBLIGATION AND PROVIDE NO GUARANTEES WHATSOEVER IN
CONNECTION WITH THE PERFORMANCE OF SUCH THIRD PARTY PROVIDERS. WE ARE
NOT RESPONSIBLE TO YOU FOR THE CONDUCT OF ANY SUCH THIRD PARTY OR FOR
ANY ERROR, DELAY, OR DEFICIENCY OF ANY PART OF THE SERVICE THEY PROVIDE,
INCLUDING THE AVAILABILITY OF TELECOMMUNICATION SERVICES FROM YOUR
PROVIDER AND ACCESS TO OUR SERVICES AT ANY TIME OR FROM ANY LOCATION,
ANY LOSS, DAMAGE OR SECURITY INTRUSION OF THE TELECOMMUNICATION
SERVICES, AND ANY DISCLOSURE OF INFORMATION TO THIRD PARTIES OR FAILURE
TO TRANSMIT ANY DATA, COMMUNICATIONS OR SETTINGS CONNECTED WITH OUR
SERVICES.
WE DO NOT WARRANT THAT ANY PART OF OUR SERVICES OR THE FUNCTIONS
THEREIN WILL BE UNINTERRUPTED OR ERROR FREE, OR THAT SOLUTION OR ANY
ITEM CONNECTED WITH THE WEBSITE IS FREE OF VIRUSES OR ANY HARMFUL
COMPONENTS, OR THAT OUR SERVICES ARE IMPERVIOUS TO HACKS OR DATA
LOSSES, OR THAT ANY TRANSMISSION TO AND FROM US OR COMMUNICATION BY
YOU IS CONFIDENTIAL OR SECURE, EVEN IF WE BECOME AWARE OF ANY, OR ARE
TOLD ABOUT, A POTENTIAL BREACH. YOU AGREE THAT YOUR USE OF OUR SERVICES
CREATES NO OBLIGATION UPON US AND THERE IS NO RELATIONSHIP (WHETHER
CONTRACTUAL, FIDUCIARY OR OTHERWISE) CREATED BETWEEN YOU AND US OTHER
THAN PURSUANT TO OUR TERMS.


Release and Indemnification
You agree to indemnify and hold harmless the European Coworking Assembly, its officers,
directors, employees, agents, successors and permitted assigns from and against any and all
claims and expenses, including legal fees and disbursements, arising out of: (1) your improper
use of our Services, including your violation of any of the provisions in these Terms of Use; (2)
allegation of facts that, if true, would constitute your breach of any of your representations,
warranties, covenants or obligations under these Terms of Use; or (3) negligence or willful
misconduct by you or any third party on your behalf in connection with our Services.
We may, at our sole discretion and expense, choose to assume the exclusive defense and
control of any matter otherwise subject to indemnification by you and you shall not, in any event,
settle any matter without our written consent.


Liability
Your only remedy with respect to any dissatisfaction with (i) the European Coworking Assembly,
(ii) our Terms, (iii) any policy or practice of the European Coworking Assembly and any of its
representatives, or (iv) any content or information transmitted through our Services, is to stop
using our Services.
Under no circumstances shall the European Coworking Assembly and its officers, directors,
employees, agents, successors and permitted assigns be liable for any indirect, incidental,
special, consequential or exemplary damages arising from or relating to the use of our Services.
This includes, but is not limited to, any loss of profit, earnings, anticipated earnings, interruption
or loss of business, or any consequential losses, problems, or fault howsoever arising out of the
use of our Services.
Under no circumstances shall we be liable for the acts, omissions or conduct of any third party
users of our Services and you must ensure that you inform such third parties, who may benefit
from any part of our Services, of this fact in case they are engaged with you in any way in
respect of our Services.
TO THE FULLEST EXTENT OF THE LAW, WITHOUT LIMITING THE FOREGOING IN THIS
SECTION ENTITLED “LIABILITY” THE LIMIT ON OUR TOTAL CUMULATIVE LIABILITY TO
YOU OR ANY PERSON FOR ANY AND ALL CLAIMS ARISING FROM OR RELATING TO
OUR SERVICES SHALL BE LIMITED TO A MAXIMUM OF €10.00.
Should a jurisdiction that does not allow the exclusion of incidental, special or consequential
damages apply to our Terms, the total liability to you or any person in connection with any
incidental, special or consequential damages shall be limited by the above paragraph of this
section entitled “Liability.”


Term and Termination
Our Terms shall be deemed to be applicable to you upon your use of our Services and shall
terminate only upon an actual deactivation and cancellation of your Services through the means
provided on the Website. Abandonment or non-use of the Services shall not lead to an
automatic termination of your Account. You may cancel your Services at any time subject to
any particular Project’s contract.
We may terminate your access to all or any part of our Services at any time, with or without
cause and with or without notice, effective immediately and for any reason deemed appropriate
in our sole discretion.
Except for the provisions set out under the “Surviving Provisions” clause in these Terms of Use,
our Terms shall no longer be applicable to you if your Account is canceled or terminated.
Upon termination of your Account, (1) all rights, licenses, consents and authorizations granted
pursuant to these Terms of Use shall immediately terminate, and (2) we may disable all Users’
access to our Services.
Notwithstanding anything to the contrary in these Terms of Use, with respect to information and
materials then in our possession or control:
(i) we may retain any of your data in our backups, archives and disaster recovery systems until
such data is deleted in the ordinary course; and
(ii) all information and materials described in the foregoing clause (i) shall remain subject to all
confidentiality, security and other applicable requirements of our Terms.


Modification of our Terms
The European Coworking Assembly reserves the right, at our sole discretion, to amend these
Terms of Use at any time and shall update these Terms of Use on our Website in the event of
any such amendments.
Although we shall take reasonable steps to notify you of such significant changes made to our
Terms, you are expected to check our Terms periodically for any amendments. Your continued
use of our Services following such notification shall constitute your affirmative acknowledgement
of the applicable amendments and agreement to be bound by our Terms, as amended. If at any
time you choose not to accept our revised Terms of Use or Privacy Policy, including the
following receipt of notification of any modifications made, then please do not use our Services
and as applicable, terminate your Account.


Dispute Resolution


Governing Law
Our Terms and any access to or use of our Services shall be governed by, and construed in
accordance with the internal laws of the Netherlands without giving effect to any choice or
conflict of law provision or rule that would cause the application of the laws of any jurisdiction
other than those of the Netherlands.
Arbitration
Any controversy, dispute, disagreement or claim arising out of, relating to or in connection with
our Services or our Terms, including any breach thereof or any question regarding their
existence, validity or termination, shall be finally and conclusively resolved by arbitration as set
out in applicable Dutch law.(the “Rules”). There shall be one arbitrator selected in accordance
with the Rules. The parties to the arbitration shall equally share the fees of the arbitrator and the
facility fees and the parties shall each bear their own legal costs and expenses of the arbitration;
provided, that the arbitrator shall have the authority to award such fees, costs and expenses in
the decision of the arbitrator. The arbitration shall be conducted in English. Any decision of the
arbitrator shall be final and binding on the parties and their respective successors and assigns
and there shall be no right to appeal such decision, whether on a question of law, a question of
fact, or a mixed question of fact and law. Notwithstanding the foregoing, we shall have the right
to seek injunctive or other equitable relief, including in relation to the violation of the European
Coworking Assembly Intellectual Property Rights set forth in these Terms of Use.


Waiver of Class Proceedings
You hereby waive any right you may have to commence or participate in any class action
lawsuit against us related to any claim, dispute or controversy and, where applicable, you
hereby agree to opt-out of any class proceeding against us otherwise commenced.


Miscellaneous


Severability
If any portion or provision of our Terms shall to any extent be declared illegal or unenforceable
by a court of competent jurisdiction, then the remainder of our Terms, or the application of such
portion of provision in circumstances other than those as to which it is so declared illegal or
unenforceable, shall not be affected thereby, and each portion and provision of our Terms shall
be valid and enforceable to the fullest extent permitted by law.


Headings and Summaries
The headings, captions and summaries in these Terms of Use are for convenience only and in
no way define or describe the scope or content of any provision of these Terms of Use.


Notices
Except as otherwise stated in these Terms of Use or as expressly required by law, any notice to
us, including for purposes of termination, shall be given in writing by certified postal mail to the
European Coworking Assembly Inc., Zandheuvel 52B, 4901HW Oosterhout, the Netherlands or
to our email jeannine@coworkingassembly.eu.
Any notice to you shall be given to the most current email address associated with your
Account.


Other Rules of Interpretation
Any reference to gender includes all genders; words importing the singular number only shall
include the plural and vice versa; the word “or” is not exclusive; the word “including”, “includes”
and “include” mean “including without limitation”; and “shall” and “will” mean “must”, all three of
which can be changed interchangeably to the same effect, and shall not mean “may”.


No Waiver of Covenants
Failure by any party to insist upon the strict performance of any of the covenants, agreements,
terms, provisions or conditions contained in our Terms or to exercise any election shall not be
construed as a waiver or relinquishment of such covenant, agreement, term, provision or
condition but the same shall continue and remain in full force. No waiver shall be deemed to
have been made unless expressed in writing.


Surviving Provisions
Only the following provisions of these Terms of Use shall survive following any termination or
expiration: Representations, Warranties and Covenants, Proprietary Rights, Permission for
Communication, Disclaimers, Release and Indemnification, Liability, Governing Law, Arbitration,
Waiver of Class Proceedings, and the clauses under “Miscellaneous”.


Entire Agreement
These Terms of Use, in combination with all policies and guidelines of the European Coworking
Assembly (including the Privacy Policy), incorporated by reference, constitute the entire
agreement between the European Coworking Assembly its Subscribers and Users and
supersede all prior communications, agreements and understandings, written or oral, with
respect to the subject matter herein.


Definitions
“Account”
means any account that was registered with us and created for the purposes of accessing our
Services.
“Aggregated Information”
means all information derived from your use of our Services and includes without limitation,
usage information, data and other content provided; however, such information shall not be able
to reveal the identity of the Subscriber.
“Certify”
means being officially recognized as possessing a certain qualification, criteria or meeting
certain standards.
“the European Coworking Assembly Content”
means any Content provided by us on the Website in provision of our Services.
“Content”
means any information, text, document, articles, blogs, links, reports, data, databases, tools,
e-mail, code, photographs, pictures, audio, video, postings, graphics (including illustrations and
animations), comments, interfaces, webpages, files, software, product names, the European
Coworking Assembly names, trade-marks, logos, trade names, or other materials.
“Credentials”
means Account log-in and other details relevant to enable your access to our Services.
“Handle”
means to process, record, transfer, access, receive, use, disclose, retain, dispose of, destroy,
manage, collect, store, or otherwise handle and any variation of “Handle” has the same
meaning depending on the context.
“Intellectual Property Rights”
means rights pertaining to inventions, discoveries, or improvements (whether patented or able
to be patented and whether or not reduced to practice), including patents, patent applications,
certificates of invention, utility models, continuations, continuations-in-part, provisionals,
divisions, reissues, renewals, re-examinations and extensions thereof; trade secrets, know-how,
designs, methodologies, processes, rights in data, and similar rights; semiconductor chip
protection and mask work right; the protection of works of authorship or expression and
copyright (whether or not registered); trademark, trade names, service marks, logos, domain
names and trade dress; and similar rights under any laws or international conventions
throughout the world, whether now existing or hereafter arising or developed, including the right
to apply for registrations, certificates, or renewals with respect thereto, the rights to prosecute,
enforce, and obtain damages.
“Laws”
means any statute, ordinance, regulation, rule, code, constitution, treaty, common law,
governmental order or other requirement or rule of law of any governmental authority.
“Privacy Laws”
means specific Laws, including the California Consumer Protection Act and The General Data
Protection Regulation 2016/679, relating to an individual’s privacy.
“Subscriber”
means the person or entity who has signed up to our Services and has opened an Account for
purposes of utilizing our Services. The terms “Subscribing” and “Subscription” shall have the
meanings applicable in context.
“Third Party Providers”
means any independent third-party provider that may be accessible through our Services,
including any governmental or regulatory organization in nature.
“User(s)”
means anyone who is using our Services, whether or not the person has an Account as a
Subscriber.
“User Input”
means any Content submitted or otherwise shared by a User in the course of use of our
Services, including suggestions, modifications or other actions undertaken by User.
“Website”
means (i) any website including the European Coworking Assembly.com and any of its
sub-domains, and (ii) any mobile application for such websites or any other website operated by
us, in connection with our Services provided to you.


Last updated: April,2022